Launch in 5 easy steps.
Now that you've officially joined the Preciate Community as a Premium member, it's time to plan and launch Preciate with your organization. For those individuals who'd like a deep dive into everything to consider when launching Preciate, please reference this article. For those individuals looking for the high level basics, please read on to learn about the 5 steps you should consider when launching Preciate Premium. For help or questions on any of the steps below, please write to firstname.lastname@example.org.
Set a launch date
Project management 101: set a goal and work backwards! Even if you're unsure of the exact date you want to launch Preciate, picking a date will give you something to work towards and help provide accountability. Remember, you can always adjust the date as needed.
Implementations that start by setting a launch date (even tentative) are far more successful in launching on schedule than those that do not.
2. Design Badges, Stickers, and Portrait
This step can take the most amount of time depending on your level of customization and resources needed to create those. Preciate offers three main areas of customization: Badges, Stickers, and Portrait. Badges are the primary artwork and design of the recognitions your organization will use while Stickers provide supplemental design. Reference this article to learn more about the differences between Badges and Stickers. Your organization's Portrait is where recognition activity will appear in a collage style representation.
Preciate provides 27 different badges. You can use those badges, change the names to create new badges, or upload your own artwork. Preciate also provides many out of the box stickers, and you have the option to upload custom stickers. Finally, organization Portraits have a cover photo, logo, and description that you can customize. Reference the articles below for design specs that your marketing team or artist can use to create your custom Badges, Stickers, and Portrait.
Depending on your marketing team or artist's bandwidth, this step will likely take up the most amount of time, so provide them with these resources early and plan accordingly.
3. Coordinate with IT for adding users and integrations
Once your customization is set, you need to add your users. For Microsoft Office customers, coordinate with IT to configure our Active Directory Integration. This integration will automatically add, remove, and update users within Preciate as they are updated within your Active Directory. If you can't configure our Active Directory Integration, you can upload users via a csv file or invite them individually.
If you're going to integrate Preciate with Microsoft Teams or Slack, provide the below articles to your IT department for instruction on how to integrate Preciate.
Configuring Active Directory and integrating Preciate into your preferred workplace platform often requires an IT Admin for your organization, but the process takes under 20 mins to complete everything.
We recommend integrating Preciate into Microsoft Teams 24 hours prior to your launch date. Once the app has been added to the sidebar, it will be visible to all of your users, so you will want to time it with your launch date.
4. Determine your communication plan
Once everything is ready to go, the next step is to determine your communication plan. Preciate provides a custom branded sign up email campaign, or you can choose to handle the sign up communication internally. In either case, we recommend that you send a primer email explaining Preciate and your desire to use it before sending any sign up emails. This helps your users understand the significance of Preciate to your organization and signals that any emails coming from Preciate are safe and not spam. We also recommend several follow up emails aimed at getting stragglers to sign up as we recognize with busy lives, it can take a few attempts before someone sign ups.
If you like the custom branded email, but also want to send communication internally, we will happily provide you with the emails to send.
Kick off that email campaign and watch the good vibes go as your users sign up and start building stronger relationships!